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Reglamento - Mujeres libres de violencia en Iberoamérica
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Operating Regulations of the Ibero-American Initiative to Prevent and Eliminate Violence against Women

Title I

General framework and background

 

Art. 1. Background

The right to live a life free from violence is a fundamental human right, and yet this right is denied to millions of women around the world on a daily basis. In all regions and in all countries of the world, both in times of peace and in times of conflict, violence against women disproportionately affects women simply because they are women. In fact, recent estimates from the WHO indicate that around one in three women in the world (one 35%) has suffered physical and/or sexual violence at some point in their lives. It should be said that today the trends also indicate that the scourge has worsened as a result of the COVID-19 pandemic. Such is the magnitude of this situation that the World Health Organization (WHO) has declared violence against women a global public health problem of pandemic proportions.

The Ibero-American Initiative to Prevent and Eliminate Violence Against Women has its origins in the XXVI Ibero-American Summit in La Antigua (2018), in which the Heads of State and Government of the region pledged to continue their efforts to prevent, combat and punish violence against women in any of its manifestations. Following up on this, at the I Meeting of Ibero-American Ministers of Foreign Affairs held in Andorra in 2019, the Ibero-American Secretariat (SEGIB) was instructed to start the consultation process for the implementation of a Program / Initiative aimed at contribute to the prevention and elimination of violence against women in Latin America as an essential pillar for the achievement of sustainable development in the region.

After months of joint work between the countries concerned and SEGIB, the Ibero-American Initiative to Prevent and Eliminate Violence Against Women was approved in April 2021 at the XXVII Ibero-American Summit of Heads of State and Government of Andorra.

 

Art. 2. Objective and work areas of the Initiative

The Ibero-American Initiative to Prevent and Eliminate Violence Against Women is an intergovernmental initiative whose general objective is to contribute to the elimination of all forms of violence against women in Ibero-America through the construction and consolidation of a common frame of reference. To achieve this general objective, the Initiative has established the achievement of 3 priority objectives:

  1. Promote the development and strengthening of public policies and comprehensive laws for the eradication of violence against women in the Ibero-American community;
  2. Improve care, protection and comprehensive reparation for Ibero-American women victims/survivors of all violence against women;
  3. Strengthen the scope of programs or plans for the prevention of violence against women that promote cultural change in Ibero-American society.

The Initiative also incorporates a series of thematic areas that cut across the objectives, specifically:

  1. Address violence against women from prevention;
  2. Work on measuring the economic cost of violence against women in Ibero-American countries;
  3. Strengthen the prevention and care of violence against women in emergency situations;
  4. Analyze the effects of women's economic empowerment on the risk of incidence of violence against women;
  5. Advance in the production of data and statistics on violence against women;
  6. Design responses to emerging forms of violence against women.

 

Art. 3. Structure and duration of the Initiative

The Ibero-American Initiative to Prevent and Eliminate Violence Against Women is made up of the Intergovernmental Council (CIG) and the Technical Unit (UT). If the Intergovernmental Council deems it appropriate, it may have an Executive Committee and an Advisory Commission. The organization and operation of each of these instances will be governed by the provisions of the Ibero-American Cooperation Operational Manual.

The Initiative will last for 4 years. Said term will be renewed for successive periods of the same duration, unless the member countries of the Intergovernmental Council expressly decide not to renew it. Likewise, they may extend their duration to achieve new goals and results, following the process established in point 4.4 of the Ibero-American Cooperation Operations Manual, and updating the Strategic Plan.

 

Title II

Intergovernmental Council

 

Article 4. Competitions and membership

The Intergovernmental Council is the highest authority of the Initiative, corresponding to the definition of its objectives, results and activities, as well as the establishment of procedures and internal organization.

The Intergovernmental Council of the Initiative is made up of representatives of the governing bodies in matters of gender violence from the countries that have formalized their adherence to it and that have been designated by the competent national authority. These people are called REPPI, Representatives of the Countries in the Programs and Initiatives.

The REPPIs must contribute and actively participate in the management of the Initiative and in the development of activities, committing the financial, technical, human and material resources necessary for its proper functioning.

Ibero-American countries interested in participating in the Initiative may do so by sending a Letter of Incorporation following the procedure established in point 4.2 of the Ibero-American Cooperation Operational Manual.

The different instances (ministerial, or regional and/or local governments) of the Ibero-American countries that want to join and/or contribute their own resources to the Initiative must follow this same procedure. These bodies may also participate in the Intergovernmental Councils. However, each country will have a single vote and the REPPI of the country before the Initiative must always represent a central government body.

 

Art. 5. Meetings of the Intergovernmental Council

The Intergovernmental Council will meet ordinarily at least once a year and in person in a session to be held in the territory of any of the member countries; except for exceptions of cause majeure, in which it may be proposed to hold the meeting virtually. The venue for the face-to-face meeting must be proposed at the last meeting of the Intergovernmental Council held and will be included in its official Minutes.

The REPPIs elected by each member country will participate in the meetings of the Intergovernmental Council, corresponding to each of them one vote. The Technical Secretary of the Initiative and SEGIB staff will also participate in the meetings of the Intergovernmental Council, having the right to speak but not to vote.

Any call for a meeting will be notified not less than thirty (30) calendar days in advance of the date it is held, specifying the place, date, time, agenda and the way in which the expenses of the meetings will be covered. participants.

The Intergovernmental Council may also convene extraordinary meetings at the request of the Presidency or any of the member countries.

 

Art. 6. Decision making

In the Intergovernmental Councils, decisions will be made by consensus of all the member countries of the Initiative or, if this is not reached, by a simple majority of the countries present, except for the cases of special majorities established by this Regulation or the Operational Manual of Ibero-American Cooperation.

The Council will be validly constituted with the presence of at least half of the countries adhering to the Initiative.

In the event that any member neglects their obligations to actively participate in the Initiative, it will be understood that they have waived their right to representation in the Initiative and will lose their vote in the Intergovernmental Council. Active participation will be considered:

  1. Contribute with the income of the committed annual ordinary quota;
  2. Participate in the management of the Initiative by attending at least one CIG meeting per year;
  3. Promote the development of the Initiative's activities through the dedication of additional technical, human and material resources that have been agreed to ensure the proper functioning of the Initiative.

 

 

Art. 7. Functions of the Intergovernmental Council

As the highest governing body of the Initiative, the Intergovernmental Council has the following functions, in addition to those established in point 5.1.i. of the Operational Manual of Ibero-American Cooperation:

  1. Prepare and approve the Regulations for the operation of the Initiative;
  2. Approve the Annual Operating Plan (POA) and its corresponding budget;
  3. Follow up on activities and verify their execution and spending;
  4. Approve the amount of quotas/contributions that the countries must make to the
  5. Initiative and regulate the incorporation of other income that they may receive;
  6. Make decisions regarding the administration of the financial, human, technical and material resources of the Initiative;
  7. Guide the alliances and relations of the Initiative with other actors such as Observers of the Ibero-American Conference, civil society organizations, international organizations and/or potential funders;
  8. Approve the incorporation of funds from private financiers;
  9. Elect the President of the Intergovernmental Council and the member countries of the Executive Committee, if it were formed;
  10. Decide the location, structure and composition of the Technical Unit and select the Technical Secretary;
  11. Promote and approve any modification to this Regulation;
  12. Decide the host country for the next Intergovernmental Council.

 

Art. 8. Presidency of the Intergovernmental Council

The position of President of the Intergovernmental Council will be elected by the members of this Council, by a simple majority for a period of at least one year and a maximum of two years, with the possibility of re-election for an additional term, also by simple majority.

The following functions correspond to the President:

  1. Call and direct the ordinary and extraordinary meetings of the Intergovernmental Council;
  2. Serve as a link between the Intergovernmental Council and the Technical Unit of the
  3. Initiative, and between the Initiative and SEGIB;
  4. Act as representative of the Initiative:
  5. Execute the tasks delegated by the Intergovernmental Council.

 

 

 

Title III Technical Unit

 

Art. 9. Headquarters of the Technical Unit

The Initiative will have a Technical Unit (UT) that will be responsible for the execution of the operational plans approved by the Intergovernmental Council.

The Technical Unit must be established, preferably, in a country or organization, preferably permanently. If the Intergovernmental Council decides that the Technical Unit should rotate between the countries, it should remain in the same country for at least 4 years. The same country may be a Technical Unit as many times as deemed necessary, as long as it is approved by a two-thirds majority among the countries adhering to the Initiative.

The country that agrees to host the Technical Unit and assumes the provision of personnel to carry out the coordination of the TU, will have to commit to assigning at least one official, preferably full-time, to the Initiative as well as to assure this official(s) the necessary material resources for the development of their tasks.

 

Art. 10. Functions of the Technical Unit

The Technical Unit will have the following responsibilities, in addition to those established in point 5.1.ii of the Ibero-American Cooperation Operational Manual:

  1. Prepare, for approval by the Intergovernmental Council, the Annual Operative Plan with its corresponding disaggregated budget;
  2. Execute the activities of the POA to achieve the expected results. In the case of activities that are carried out directly by the countries, the UT will facilitate their articulation and integration in the lines of activity of the Initiative;
  3. Support the Call for meetings of the Intergovernmental Council and draw up the minutes of these;
  4. Render accounts to the Intergovernmental Council of the activities carried out and the execution of the budget;
  5. Attend the calls made by the SEGIB to participate in the meetings of the Ibero-American Cooperation and take part in the workshops and seminars called and/or organized by the SEGIB in order to strengthen it;
  6. Keep updated the list of Country Representatives in the Programs and communicate the changes to the SEGIB;
  7. Ensure the follow-up and evaluation of the Initiative by incorporating the information requested by the SEGIB into the Ibero-American Cooperation Monitoring Platform within the required deadlines.

 

Art. 11. Technical Secretary

The Technical Unit will be headed by a Technical Secretary who will be elected by the Intergovernmental Council by simple majority. Except for exceptions due to cause majeure, said Technical Secretary will serve for a period of 4 years, being possible his re-election for successive terms, also by simple majority.

In any case, the coordination of this Technical Unit must fall to an expert in gender and gender violence, who may be an official assigned by a member country or a contracted consultant.

This coordination must be carried out in person and be accepted by one of the countries adhering to the Initiative, except for major cause exceptions in which a virtual work modality may be accepted.

 

Title IV Executive Committee

 

Article 12. Membership and meetings

If the Intergovernmental Council deems it appropriate, it may create an Executive Committee to streamline the Initiative's progress and ensure the execution of the Annual Operational Plans, rendering accounts to the Intergovernmental Council on a regular basis.

The Executive Committee will be made up of the President of the Intergovernmental Council and between two (2) and four (4) members of the Intergovernmental Council, who will be elected by consensus, or if it is not reached, by simple majority of votes.

The members of the Executive Committee will hold office for a period of two (2) years, with the possibility of consecutive re-election. Likewise, the members of the Executive Committee may resign, if they so decide, notifying the resignation to the Intergovernmental Council, which will be in charge of replacing them.

In the event of repeated non-compliance with its functions by any member country of the Executive Committee, the rest of the Committee will submit a report to the Intergovernmental Council so that it can decide on its possible replacement.

The Executive Committee will meet, in person or virtually, at least two (2) times a year, and will be constituted with the attendance of 3 of its 5 members. It will be convened by its Presidency and decisions will be made by simple majority.

 

Art. 13. Functions of the Executive Committee

 

The following are the functions of the Executive Committee:

  1. Give support to the Technical Unit in the preparation of the Annual Operating Plans and supervise their execution;
  2. Propose to the Intergovernmental Council the date and agenda for holding the ordinary annual meeting;
  3. Supervise the activities of the Technical Secretary and propose to the Intergovernmental Council the performance of actions not initially provided for in the POA;
  4. Periodically report to the Intergovernmental Council on the situation of the
  5. Initiative to facilitate decision-making by the latter;
  6. Represent the Initiative whenever the Intergovernmental Council requires it, through one of its members;
  7. Seek financing to guarantee the sustainability of the Initiative;
  8. Those others indicated by the Intergovernmental Council.

 

Title V Advisory Commission

 

Art. 14. Membership and meetings

 

If the Intergovernmental Council deems it appropriate, it may create an Advisory Commission to facilitate the collaboration of non-Ibero-American countries, international organizations, social organizations, companies and/or Ibero-American networks interested in the Initiative or that, due to their performance or sector of specialization, may be useful to you.

The Consultative Commission will have an advisory character and will carry out the functions assigned to it by the Intergovernmental Council.

The meetings in which the Advisory Commission participates must be differentiated from those of the Intergovernmental Council, being able to meet alone or together with the Council, before or after of its own meetings, at least once a year; and must be called by the CIG and/or the Presidency. The CIG may assess the relevance of holding meetings at the request of the members of the Advisory Committee.

In the event that the Advisory Commission is created, the Intergovernmental Council will regulate its operation, using as a guide the guidelines set forth in Annex XIX of the Operational Manual for Affiliated Programs, Initiatives, and Projects of Ibero-American Cooperation, its regulation being included in a separate document or in a future update of this regulation. The approval of said regulation will be included in the minutes of the CIG meetings.

 

Title VI

Contributions to the Initiative and Administration of resources

 

Art. 15. Contributions of the countries to the Initiative

The member countries of the Initiative will ensure the necessary resources to guarantee its viability and the achievement of the results established in the POA.

With regard to the contributions of the countries, these will always be fixed (annual) and will follow a system of differentiated ordinary quotas, based on the following proposal:

  1. Level A: From 5,000 euros: Bolivia, Cuba, El Salvador, Guatemala, Honduras, Nicaragua, Paraguay and Venezuela;
  2. Level B: From 15,000 euros: Colombia, Costa Rica, Ecuador, Panama, Peru, the Dominican Republic, Uruguay and Argentina;
  3. Level C: From 25,000 euros: Brazil, Chile and Mexico;
  4. Level D: From 35,000 euros: Andorra, Spain and Portugal.

 

The Intergovernmental Council will therefore establish the final amount that each country must contribute and this decision will be recorded in the minutes of the IGC meetings.

Exceptionally, some countries may join the Initiative through a contribution other than that established in the system if so agreed by the Intergovernmental Council by simple majority, including it in the corresponding Minutes.

The quota must be contributed to the Initiative preferably during the first quarter of each year.

 

Art. 16. Types of resources contributed to the Initiative

The Intergovernmental Council must ensure that the Initiative always has sufficient financial resources to guarantee its viability, optimal functioning and the achievement of its programmed objectives.

It will also correspond to the Intergovernmental Council of the Initiative to decide the amount of the quotas/financial contributions of the adhering countries, as well as the possibility that they can contribute additionally to it with human, technical and material resources, being:

  1. Human Resources: the technical and administrative staff of the ministries or government agencies that act as the TU of the Initiative;
  2. Technical Resources: contributions made in the form of activities such as seminars, workshops, technical assistance, consultancies, publications;
  3. Material Resources: those related to the cost of infrastructures and material goods made available to the Program (offices where the Technical Secretariats are located, spaces for carrying out activities).

 

Art. 17. Failure to comply with the agreed contributions

The Operational Manual of Ibero-American Cooperation establishes that "a country that does not pay the contribution indicated in its Incorporation Request Letter within a period of one year, or the subsequent quotas approved by the bodies of the Initiative for two years, will no longer be considered as a participant in the Initiative, unless it has submitted a proposal to that effect that is approved by the Intergovernmental Council. The power will correspond to the Intergovernmental Council, after analyzing each particular case, to decide on the maintenance of the country in the Initiative, being able to establish with it the formulas it deems appropriate to make the ordinary quota/contribution effective” (paragraph 121.5).

 

Art. 18. Administration of resources

The financial administration of the resources will be the responsibility of SEGIB, from its Subregional Office in Montevideo. The SEGIB will act on instructions from the Technical Unit and the Presidency of the Intergovernmental Council as appropriate based on the Memorandum of Understanding that it signs with the Initiative for such purposes, and the Annual Operating Plans approved by the Intergovernmental Council.

 

Title VII Monitoring and Visibility

 

Art. 19. Monitoring

To guarantee the follow-up of the Initiative, each Annual Operating Plan will have indicators and goals that allow assessing compliance with the established results. At the regular meeting of the Intergovernmental Council, the countries will be informed of the progress in achieving the indicators.

On a permanent basis, the Technical Unit of the Program will upload to the Ibero-American Cooperation Monitoring Platform the economic information (budgetary situation, quotas and contributions, executed expenditure...), technical (POA, activity report, results obtained, degree of compliance with indicators...) and institutional (minutes of the Intergovernmental Councils and the Executive Committee, data from the REPPI...) that are required by the SEGIB.

 

Art. 20. Visibility

The Initiative will develop visibility actions through the means it deems pertinent, including the incorporation of specific activities in the POA, in order to favor accountability and the dissemination of the activities and results obtained.

 

Title VIII Final Provisions

 

Art. 21. Entry into force of the Regulation

These Regulations will enter into force as of their approval by the Intergovernmental Council of the Program at the ordinary meeting held virtually on December 16, 2021.

 

Art. 22. Modification of the Regulation

The power to modify these Regulations corresponds to the Intergovernmental Council when deemed necessary by a two-thirds majority for the smooth running of the Initiative.

The changes approved by the Intergovernmental Council in one of its ordinary meetings will enter into force from the signing of the corresponding Minutes. Therefore, any decision of the Council complements what is said in the Regulation, as long as it does not contravene the Operational Manual of Ibero-American Cooperation.

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Operating Regulations of the Ibero-American Initiative to Prevent and Eliminate Violence against Women